Sunday, June 28, 2015

Golden Rules of Project Management by James Hurst

Referred Link -

50 Tips for Managing Projects

  1. There can never be enough communication – communicate, communicate, communicate.
  2. You ALWAYS need a plan (fail to plan, plan to fail).
  3. EVIDENCE, EVIDENCE, EVIDENCE – “CSI project management”.
  4. Project MANAGE, don’t Project DO = doomed!
  5. Never make any assumptions = project kryptonite.
  6. Always check, check and check again. People forget.
  7. Don’t be late. Set the example and keep to it.
  8. Be reflective, even when you know no one else is.
  9. Be wary of the grinning salesmen. Don’t trust them!
  10. Get real commitment (quote/dates) from third parties.
  11. Accept sometimes you can be wrong and admit it.
  12. The rule of 5 W’s – why, why, why, why and why.
  13. Any overspends need to be agreed upfront.
  14. Project methodology AGNOSTIC, best of breed.
  15. Type up minutes/actions as soon as possible post-meeting or forget.
  16. Book meetings at least 3 months in advance.
  17. Check ALL booked meetings, rooms and attendees.
  18. Remember the historic projects feedback.
  19. Exist somewhere between the Dance Floor and Balcony.
  20. Manage the Meeting – one person talking/watch the clock.
  21. Always make time to listen and empathise.
  22. Be prepared – “semper paratus”.
  23. Don’t waste time, a PM’s job is never finished.
  24. Don’t put it off until tomorrow, scissor tackle today!
  25. It is your job to HELP people deliver.
  26. “You can lead a horse to water, but you can’t make it drink.”
  27. Make sure you can find stuff when you need it or you’ll waste time later.
  28. You never stop learning.
  29. When you think you know it all, you are further away than you have ever been to it!
  30. Concentrate on the things that matter – rule of 80/20.
  31. Don’t forget to say ‘well done, thank you’ – it costs nothing, literally.
  32. Focus on the original objective. Don’t get distracted.
  33. NO surprises are allowed. NO black holes.
  34. Perfect is the enemy of good – Voltaire.
  35. Time spent on contracts is time well spent!
  36. Don’t underestimate the value of ‘the architect’ – BA role.
  37. Always check your Outlook reminders or you’ll get chased up!
  38. If you can keep your head while all about you are losing theirs – R Kipling.
  39. Trust yourself, your experience and project to date, to hold the course.
  40. Get confirmation on minutes/actions before meeting.
  41. “If you haven’t planned it, you can’t control it.”
  42. Keep your eyes on the prize/ball!
  43. Best case scenario does not exist.
  44. ‘The 411’ or just the facts – Who, what, where, when, how and why.
  45. Find out the WIIFM or whiff em – what’s in it for me.
  46. A task is not done until it’s done. Avoid 90% syndrome.
  47. If everything is under control, go up a gear.
  48. It’s easy to see, harder to foresee.
  49. Don’t be afraid or too proud to ask for help.
  50. A project manager is only as good as his/her team. Defer to their experience/skills.

How Successful People Make Smart Decisions by Dr. Travis Bradberry

Referred Link -

How Successful People Make Smart Decisions

Your days are filled with a constant stream of decisions. A study from Columbia University found that we’re bogged down by a good 70 decisions a day.
Some decisions are minor, like what to eat, which route to drive to work, or in what order to tackle tasks. Others are more difficult, like deciding between two job offers, whether to move to a new city for someone you love, or whether to cut a toxic person out of your life.
With so many decisions taking up each day, learning to prioritize them and make them effectively is essential to your success and happiness.
While I’m familiar with many strategies successful people use for effective decision-making, what follows are the cream of the crop.
They Turn Small Decisions into Routines …
Decision-making works like a muscle: as you use it over the course of the day, it gets too exhausted to function effectively. One of the best strategies successful people use to work around their decision fatigue is to eliminate smaller decisions by turning them into routines. Doing so frees up mental resources for more complex decisions.
Steve Jobs famously wore a black turtleneck to work every day. Mark Zuckerberg still dons a hoodie. Both men have stated that these iconic images are the simple result of daily routines intended to cut down on decision fatigue. They were both aware of our finite daily ability to make good decisions, as is Barack Obama, who said, "You'll see I wear only gray or blue suits. I'm trying to pare down decisions. I don't want to make decisions about what I'm eating or wearing, because I have too many other decisions to make."
… and Make Big Decisions in the Morning
Another great way to beat decision fatigue is to save small decisions for after work (when decision fatigue is greatest) and to tackle complex decisions in the morning, when your mind is fresh. When you’re facing a stream of important decisions, a great trick is to wake up early and work on your most complicated tasks before you get hit with a bunch of distracting minor decisions (phones ringing, e-mails coming in). A similar strategy is to do some of the smaller things the night before to get a head start on the next day. For instance, lay out your outfit at night so you don’t even have to think about it when you wake up.
They Pay Attention to Their Emotions
There’s an old saying: “Don’t make permanent decisions based on temporary emotions,” and it definitely rings true. Successful people recognize and understand their emotions (including their intensity and impact on behavior) so that they are able to look at decisions as objectively and rationally as possible.
Unfortunately, most people aren’t good at managing or even recognizing their emotions. TalentSmart has tested more than a million people and found that only 36% of us are able to accurately identify our emotions as they happen. Strong decision makers, on the other hand, know that a bad mood can make them lash out or stray from their moral compass just as easily as a good mood can make them overconfident and impulsive.
They Evaluate Their Options Objectively
When really wrapped up in a decision, successful people weigh their options against a pre-determined set of criteria because they know that this makes decision-making easier and more effective. Here are some helpful criteria to consider: How does this decision benefit me? How does it hurt me? How does this benefit ___? How does it hurt ___? Does the decision reflect my values? Would I regret making this decision? Would I regret not making this decision? Does this decision reflect my values?
They Sleep on It …
Sleeping on your decision ensures that you have clarity of thought when you approach it the next day. It also allows time for your emotions to run their course. When you act too quickly, you tend to react, but when you give more focus and time to your decision, you expose important facets of it that you didn’t see before.
… but Not for Too Long
Successful people know the importance of gathering as much information as they can, but at the same time, they make certain not to fall prey to analysis paralysis. Instead of waiting for the moons to align, successful people know that they need to have a timetable to follow in reaching their decision. Once they set that date, they are motivated to do their homework and some soul searching in order to meet the deadline.
They Use Exercise to Recharge
The stress of a major decision naturally produces cortisol, the chemical that triggers the fight-or-flight response. Cortisol clouds your ability to think clearly and rationally. When you find yourself stressing about a decision, try exercising. As little as 30 minutes is all it takes to get a good endorphin-fueled buzz and to return to mental clarity. Exercise also helps you get past that fight-or-flight state by putting the cortisol to practical use. Research shows that long-term exercise improves the overall functioning of the brain regions responsible for decision-making.
They Always Go Back to Their Moral Compass
Successful people know the importance of sticking to their morals when making an important decision. Morals serve as trusted guides when your emotions are pulling you in a different direction.
They Seek Outside Counsel
When approaching a decision, we have a natural tendency to pick an alternative and then to gather information to support that decision, instead of gathering information and then choosing a side (this is called confirmation bias). A great way to beat confirmation bias is to seek outside opinions and advice from people who bring different perspectives to your situation. Their perspectives help you weigh your options more objectively and to spot your subjective or irrational tendencies.
They Reflect on Previous Decisions
Mark Twain described the complicated nature of decision-making as follows: “Good decisions come from experience, but experience comes from making bad decisions.” This isn’t to say that the only way to become a great decision maker is to make a ton of mistakes; it just means that it’s important to keep past decisions front of mind. Successful people are aware enough of past decisions to use them to their benefit when something similar comes up.
Bringing It All Together
With repercussions that can last days, weeks, and even years, making great decisions is an effort that’s worth every bit of your time and energy.
How do you make great decisions? Please share your thoughts in the comments section below as I learn just as much from you as you do from me.

Thursday, June 25, 2015

How To Blow Your Boss's Mind by Dr. Travis Bradberry

Referred Link -

How To Blow Your Boss's Mind

We all want to get ahead. Still, even when it seems you’re doing everything right—you’re never late to work, rarely take a sick day, and always meet deadlines—promotions can be few and far between.
You’re putting the work in, so why aren’t you getting rewarded? The answer is simple: you don’t get promoted for fulfilling your boss’s expectations.
Your boss’s expectations are the price of entry. Even if you’re making a great effort and doing all that’s asked of you, you won’t stand out. You’ll be seen as someone who completes the minimum requirements, and no one who builds a great career is seen this way.
The trick to advancing your career and getting paid more is to add value by making certain your contributions are worth more than you’re paid. You want to go above and beyond so that you’re seen as someone highly valuable—someone the organization can’t live without.
You should aim to exceed your boss’s expectations so much that he feels like he’sthe smartest guy in the world for hiring you.
This isn’t as hard as it sounds. In fact, you can blow your boss’s mind in seven easy steps.
Step 1: Beyond developing the skills you need for your job, learn about your company’s industry, competitors, latest developments, and challenges. 
Professional development is important, but why stop there? If you really want to blow your boss’s mind, soak up everything you can about your company and your industry. For example, if you’re an IT developer, instead of simply learning the current best practices in coding, learn how those practices are being applied throughout your industry.
Transferring your knowledge to the real-world context of your organization is a great way to add value. On top of knowing how to do your job, it shows that you know why you’re doing it and why it matters.
Step 2: Instead of always having the answer, pre-empt the question.
It’s a good feeling when you can answer your boss’s questions on the spot, without shuffling through piles of paper or telling her that you’ll have to get back to her. But if you really want to blow her mind, pre-empt the question. Anticipate what she wants to stay on top of, and send her regular updates. You’ll save her time and energy, and she’ll appreciate that just as much as your enthusiasm.
Step 3: Instead of owning up to mistakes once they’re discovered, bring them to light yourself.
Accountability is a lost art. Too many people try to cover up their mistakes, fearing the repercussions of admitting fault. Show your boss that you’re not afraid to own up to your mistakes, and he’ll be amazed. When you make a mistake, just give your boss a simple heads-up, and have a solution ready. Even better, tell him the steps you’ve already taken to mitigate the problem.
Everyone makes mistakes. You’ll stand out by showing your boss that you’re accountable, creative, and proactive when you inevitably make them.
Step 4: Instead of asking for training, do it on your own.
Typical career advice is to ask your boss to send you to classes and workshops to improve your skills. But we’re not talking about what’s typical; we’re talking about blowing your boss’s mind. Pursue training yourself, on your own time. It doesn’t have to be expensive; there are plenty of online courses available free or close to free. While everybody else is asking the boss to send them to training, you can tell her what you’ve already done, and your initiative will be rewarded. You’ll save the company money and get ahead, and expand your skillset at the same time.
Step 5: Instead of doing what you’re told, be proactive.
Anybody (well, almost anybody) can do what they’re told. To blow your boss’s mind, you have to be proactive. If you see a problem, fix it. If you see something that needs doing, do it. Put together a how-to guide for new hires, document your processes and figure out where you can streamline them, or do whatever else you can think of to make a difference.
Bosses appreciate vision more than anything. They love it when you see what could be useful to the company over the long term—and don’t forget to tell your boss about it. It’s only “kissing up” if you do it manipulatively or with the intention of making your co-workers look bad. There’s absolutely nothing wrong with owning your accomplishments.
Step 6: Build relationships with other departments.
It’s practically guaranteed that, at some point, your department will need help or input from another area. An excellent way to blow your boss’s mind is to build relationships throughout the company. Person-to-person interactions are almost always more effective than department-to-department exchanges. You can make your boss’s day by saying, “Why don’t I take care of that for you? I know someone who can get that done for us right away.”
Step 7: Be the calm one in a crisis.
Few things get your boss’s attention like your ability to weather a storm. Whether it’s conflict between people, everyone freaking out over a rule change, or what have you, make certain that you’re the one who remains calm, composed, and in control of your emotions. Your composure and ability to think clearly during a crisis demonstrates leadership potential, and leaders get promoted.
Bringing It All Together
The people who achieve the most are those who add the most value. Business is, after all, about making a profit. You want your boss and the company to know that they’re getting a great return on the time and money they’re investing in you.
What are some other great ways to blow your boss’s mind? Please share your thoughts in the comments section below as I learn just as much from you as you do from me.

Thursday, June 11, 2015

11 Secrets of Irresistible People by Dr. Travis Bradberry

Referred Link -

11 Secrets of Irresistible People

Some people, regardless of what they lack—money, looks, or social connections—always radiate with energy and confidence. Even the most skeptical individuals find themselves enamored with these charming personalities.
These people are the life of every party. They're the ones you turn to for help, advice, and companionship.
You just can't get enough of them, and they leave you asking yourself, "What do they have that I don't? What makes them so irresistible?"
The difference? Their sense of self-worth comes from within.
Irresistible people aren’t constantly searching for validation, because they’re confident enough to find it in themselves. There are certain habits they pursue every day to maintain this healthy perspective.
Since being irresistible isn’t the result of dumb luck, it’s time to study the habits of irresistible people so that you can use them to your benefit.
Get ready to say “hello” to a new, more irresistible you.
1. They Treat EVERYONE With Respect
Whether interacting with their biggest client or a server taking their drink order, irresistible people are unfailingly polite and respectful. They understand that—no matter how nice they are to the person they’re having lunch with—it’s all for naught if that person witnesses them behaving badly toward someone else. Irresistible people treat everyone with respect because they believe they’re no better than anyone else.
2. They Follow The Platinum Rule
The Golden Rule—treat others as you want to be treated—has a fatal flaw: it assumes that all people want to be treated the same way. It ignores that people are motivated by vastly different things. One person loves public recognition, while another loathes being the center of attention.
The Platinum Rule—treat others as they want to be treated—corrects that flaw. Irresistible people are great at reading other people, and they adjust their behavior and style to make others feel comfortable.
3. They Ditch The Small Talk
There’s no surer way to prevent an emotional connection from forming during a conversation than by sticking to small talk. When you robotically approach people with small talk this puts their brains on autopilot and prevents them from having any real affinity for you. Irresistible people create connection and find depth even in short, every day conversations. Their genuine interest in other people makes it easy for them to ask good questions and relate what they’re told to other important facets of the speaker’s life.
4. They Focus On People More Than Anything Else
Irresistible people possess an authentic interest in those around them. As a result, they don’t spend much time thinking about themselves. They don’t obsess over how well they’re liked, because they’re too busy focusing on the people they’re with. It’s what makes their irresistibility seem so effortless.
To put this habit to work for you, try putting down the smart phone and focusing on the people you’re with. Focus on what they’re saying, not what your response will be, or how what they’re saying will affect you. When people tell you something about themselves, follow up with open-ended questions to draw them out even more.
5. They Don’t Try Too Hard
Irresistible people don’t dominate the conversation with stories about how smart and successful they are. It’s not that they’re resisting the urge to brag. The thought doesn’t even occur to them because they know how unlikeable people are who try too hard to get others to like them.
6. They Recognize The Difference Between Fact And Opinion
Irresistible people handle controversial topics and touchy subjects with grace and poise. They don’t shrink from sharing their opinions, but they make it clear that they’re opinions, not facts. Whether discussing global warming, politics, vaccine schedules, or GMO foods, irresistible people recognize that many people who are just as intelligent as they are see things differently.
7. They Are Authentic
Irresistible people are who they are. Nobody has to burn up energy or brainpower trying to guess their agenda or predict what they’ll do next. They do this because they know that no one likes a fake.
People gravitate toward authentic individuals because they know they can trust them. It’s easy to resist someone when you don’t know who they really are and how they really feel.
8. They Have Integrity
People with high integrity are irresistible because they walk their talk, plain and simple. Integrity is a simple concept but a difficult thing to practice. To demonstrate integrity every day, irresistible people follow through, they avoid talking bad about other people, and they do the right thing, even when it hurts.
9. They Smile
People naturally (and unconsciously) mirror the body language of the person they’re talking to. If you want people to find you irresistible, smile at them during conversations and they will unconsciously return the favor and feel good as a result.
10. They Make An Effort To Look Their Best (Just Not Too Much Of An Effort)
There’s a massive difference between being presentable and being vain. Irresistible people understand that making an effort to look your best is comparable to cleaning your house before company comes—it’s a sign of respect for others. But once they’ve made themselves presentable, they stop thinking about it.
11. They Find Reasons To Love Life
Irresistible people are positive and passionate. They’re never bored, because they see life as an amazing adventure and approach it with a joy that other people want to be a part of.
It’s not that irresistible people don’t have problems—even big ones—but they approach problems as temporary obstacles, not inescapable fate. When things go wrong, they remind themselves that a bad day is just one day, and they keep hope that tomorrow or next week or next month will be better.
Bringing It All Together
Irresistible people did not have fairy godmothers hovering over their cribs. They’ve simply perfected certain appealing qualities and habits that anyone can adopt as their own.
They think about other people more than they think about themselves, and they make other people feel liked, respected, understood, and seen. Just remember: the more you focus on others, the more irresistible you’ll be.

Wednesday, June 10, 2015

5 Things Great Managers Do Every Day by Bernard Marr

Referred Link -

5 Things Great Managers Do Every Day

Are your employees fully engaged at work?
Chances are, they’re not. According to a study done by Dale Carnegie Training, three quarters of employees reported they don’t feel engaged at work.
But one of the biggest factors that made people feel engaged was a positive relationship with their immediate supervisor. Managers have a huge influence on how well employees perform — and the results are not always based on whether you crack the whip or offer the best rewards. Often, it has much more to do with interpersonal relationships.
So how can you cultivate more engagement and success from your team? Try doing these five things every single day: 
  1. Lead by example.
    As a leader, you’re always being watched. You could view this negatively, or you could see it as an opportunity. Employees feel resentful when they are asked to do things they believe their superiors would not or could not do, so walk the talk. This goes not just for work tasks but also for attitude; if you’d like to cultivate a more cheerful attitude in the workplace, start by being more cheerful.
  2. Ask questions — and listen to the answers.
    Nothing will breed resentment and disengagement faster than the proverbial “suggestion box” that never gets opened. The best leaders regularly talk to their employees and ask what’s going well and what’s not. When you get feedback about something that isn’t working, really listen to it, take it to heart, and decide how you can respond. It may be that you can’t immediately make a change (for any number of reasons) but just letting an employee know that they’ve been heard and that you’re taking their concerns seriously — not simply paying them lip service — is important.
  3. Give constructive feedback.
    No one likes being told they’re doing something wrong. But people do like to know if there’s a faster/better/easier way to accomplish a task. Sandwiching constructive feedback with praise is another good habit that will help employees feel both appreciated and supported.
  4. Actively build your team.
    If you’re not thinking about how to build or grow your team when you’re not actively hiring for a position, you’re missing a key component of being a strong leader. Look for ways you can mentor, teach, and train your existing staff to grow beyond the skills sets for which they were originally hired. And when it is time to fill a position, fill it with care, seeking not just a warm body to fill a chair, but the right combination of personality and skills to be an asset to your team.
  5. Take care of yourself.
    As part of leading by example, take the time and the effort to take care of yourself. Exercise, take breaks, and make sure you get enough sleep.  If your team members see that you prioritise self-care as a means to better productivity, they will do the same. If you doggedly work through lunch, work late, and cram in extra work on the weekends they may feel pressure to do the same — even when science shows that taking appropriate breaks will make everyone more focused and productive.
These tips may seem simple, but if you actively build them into your days, you will find that you become a better leader — and by association, your employees become more engaged, more productive, and happier as well.
What would you add to this list? Do you have a daily habit that has helped you become a better manager? Please share your experiences for the benefit of others in the comments below.

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